Many of us are not aware when using email does not use good and right ethics. Although there is no definitive guide to using e-mail, it is generally used for professional and important matters, except e-mail that is intended for personal communication that has nothing to do with work or business. We also have to make sure if you have installed an email verifier so that the email cannot be accessed by others and is connected to other devices that can only be accessed by ourselves.
When using email for work and business needs, we should avoid the following things.
1. Affix the word “urgent” or “important”
The word “urgent” or “important” at the beginning of the e-mail title indicates if the contents of the e-mail must be responded to by the recipient of the message immediately. Especially if the sender uses capital letters in the word, it means that the message sent is urgent. However, do not ever embed the two words, if only the sender feels compelled to send an e-mail. Already Sent in Gmail Instead of being read, it could be that the recipient feels annoyed and is reluctant to read emails from the same sender if still using the word “urgent” or “important” for annoying messages.
2. Does not include the subject of the e-mail
This habit can be negligent because it is too hasty to send an e-mail. Remember, that e-mail is intended for professional purposes, who need to know about the letter received. Take a moment to write about the letter sent. In addition to making it easy for recipients to recognize the importance of the letter, the subject also makes it easy for recipients to search for e-mails based on subjects when they are piled up later on. It is not impossible, e-mails without subjects will be missed unread.
Typo or Saltik (typing errors), can be reduced or even avoided by utilizing the auto-correct feature that is present on the smartphone keyboard. Do not let the recipient reduce the value of your professionalism when typing the wrong name, or subject, and the contents of the letter.
4. Short for word for word
The phenomenon of abbreviating words is not only found in short messages or old texts with numerical physical keyboards. Smartphone keyboards with full letters and wide pad on the screen are increasingly jumbo, still “tempting” users to abbreviate words for reasons of efficiency. Write every word in the e-mail in full. If indeed the writing conventions cannot be abbreviated, don’t abbreviate. For example, write “thank you” not “tx”.